| The University’s Fiscal Policy for Travel, FI0705,
has been updated (Effective January 1, 2006) and is now on the policy web site.
The new URL for all policies can be found at:
http://my.tennessee.edu/pls/portal/url/page/aaf/policy. Employees are encouraged to read the revised travel
policy as it contains several changes. The Travel Reimbursement Rate Schedule found
at the end of the policy provides a good summary of covered expenses.
Several of the key items covered in the policy are
as follows:
-
Lodging and Meal Allowances for travel outside
the State of Tennessee: Effective January 1, 2006 the University adopted the federal
lodging and meals per diem (CONUS) for travel outside the state of Tennessee.
The CONUS per diems can be found on the U.S. General Services Administration web
site. Government rates should be requested when booking the hotel reservation.
The University of Tennessee Identification Card will serve as evidence to the
hotel that an employee is eligible for the CONUS rates.
-
Lodging and Meal Allowances for travel within the State
of Tennessee: The lodging and meal per diem for travel within the state of Tennessee
has not changed. The allowances can be fund on the Travel Reimbursement Rate Schedule.
-
Lodging at Conferences: Employees attending official meetings
(such as a conference) will continue to be reimbursed up to the maximum of the
official conference lodging rate, plus applicable taxes and charges.
-
Meal Allowance for Day of Departure and Day of Return: Reimbursement
for meals for the day of departure and the day of return will be calculated based
on the number of hours the traveler is in travel status.
-
Meal Allowance for One-Day Travel: Effective January 1, 2006,
employees will not be reimbursed for meals for one-day travel when the duration
of the travel is less than twelve hours. For one-day trips lasting twelve to eighteen
hours, the reimbursement will be 75% of the daily rate. For one-day trips lasting
greater than eighteen hours, the reimbursement will be 100% of the daily rate.
- Travel Packages: The University will reimburse employees for
the cost of a travel package when a travel package is purchased to obtain the
best overall cost for a trip. However, the package must not contain any expenses
not covered by fiscal policy. Either an itemized receipt, statement from the vendor,
or the new Travel Package Form must be provided for documentation for the expenses
covered by the package.
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