Contract Review Process - UWA

The following process applies to all contracts originating in an office of University-Wide Administration. 

Step 1:

The originating office drafts or reviews the contract and negotiates any necessary revision of contract terms.  

Step 2:

The originating office completes the applicable parts of the Contract Review Form and makes the certifications required of the originating office.

Step 3:

At the option of the originating office, the originating office enters the contract in the Contract Tracking System or forwards the contract to the Treasurer's Office for entering.

Step 4-a:

If the contract is a delegated contract, the originating office or the Treasurer's Office forwards the contract to an official to whom the Executive Vice President has delegated authority to sign delegated UWA contracts. The Delegated Official or his/her designee reviews the contract and makes the certifications required of the Delegated Official on the Contract Review Form. The Delegated Official signs the contract. The Delegated Official cannot delegate signing authority to anyone else.
The Delegated Official forwards a fully executed copy of the contract, together with the original of the Contract Review Form, to the Treasurer's Office for filing in the Official Documents File. [For delegated contracts, this is the end of the Contract Review Process]

Step 4-b:

If the contract is a non-delegated contract, the originating office forwards the contract to the Treasurer's Office. The Treasurer's Office forwards the contract for fiscal and legal review. [Development contracts on pre-approved University forms for a Memorandum of Agreement to Establish an Endowment, Charitable Remainder Annuity Trust, and Charitable Remainder Unitrust require fiscal review, but not legal review, before execution by the Vice President for Development.] After fiscal and legal approval, the Treasurer's Office submits the contract to the Executive Vice President, his/her designee, or another University Vice President for signature. [Development contracts on pre-approved University forms are forwarded to the Vice President for Development.] The Treasurer's Office returns a fully executed copy of the contract to the office of the Delegated Official and forwards a fully executed copy to the Official Documents File.