Contract Administration

New Contract Template Posted (5/14/12)

A new standard template has been posted for the Nashville Sheraton Hotel. Click here to see it and other available standard templates.

New Master Agreements Posted (4/30/12)

Master Agreements have been made with Executive Affiliates (Crowne Plaza Knoxville) and Holiday Inn World’s Fair Park. Click here to see all Master Agreements available.

New TN Sales Tax Exemption Certificate  (7/1/11)

The Tennessee Department of Revenue has completed a periodic review of all registered non-profit organizations eligible to purchase tangible personal property and taxable services tax-free.  Non-profit entities eligible to make tax-free purchases have been issued a new exemption certificate with an effective date of July 1, 2011 .

 

University as Purchaser

To make University purchases of tangible personal property and taxable services free of Tennessee state sales tax, the new exemption certificate can be found at the following addresses:

http://treasurer.tennessee.edu/forms/ - click S – Sales Tax Exemption Certificate

http://controller.tennessee.edu/ - click Tax Section

https://my.tennessee.edu/portal/page?_pageid=34,140536&_dad=portal&_schema=PORTAL&p_policy=FI0410 – click Forms

In order to access the certificate, you will now be required to sign on using your university NetID and password.

 

University as Seller

Effective July 1, 2011 , University departments making sales of tangible personal property and taxable services must ensure that all non-profit exempt purchasers furnish a copy of their new exemption certificate in order for sales tax to be exempted. Departments should retain these certificates at least three years for audit purposes.

Out-of-state organizations that have received tax-exempt status from the Internal Revenue Service under a Section 501(c)(3) exemption are no longer being registered for issuance of a tax-exempt certificate for purchases of tangible personal property or taxable services within Tennessee.  Under T.C.A. 67-6-322(18)(e), these organizations need only present a copy of their 501(c)(3) exemption to purchase goods and services tax-free.  In-state 501(c)(3) organizations must present a Tennessee non-profit exemption certificate when making purchases.

Please note:  Exemption certificates with an effective date prior to July 1, 2011 are no longer acceptable as documentation of tax-exempt purchases.

Contract Management System Overview (12/3/09)

The IRIS Project Team, individuals from the Contract Office in the Treasurer's Office, and Campus representatives have collaborated to develop a new Contract Management system in IRIS.  The system supports the processing of Non-Competitive Justification requests and the processing of contracts through the review and approval process.  The initial phase of the system was released on June 1, 2009. The balance of the system which includes encumbrances, contract purchase orders, and imaging of approved contracts will be completed and released in the early part of calendar year 2010.  Each campus and entity has establishing a roll-out schedule and departmental training.  more