Procurement Card Program
Improvements in the Process for Procuring Sensitive Minor Equipment and Assets (Posted 3/12/15)
The Treasurer’s Office is announcing two improvements in the process for procuring sensitive minor equipment and assets with the following procedural changes, effective Monday, March 23, 2015. Click here to learn about these changes.
New "Record an Asset on a Procurement Card Document" Training Video Posted to the Accounts Payable Training Materials Page (Posted 3/10/15)
Click here to view it (A HD version is available) or watch it below.
New procurement card questionnaire launched (Posted 1/10/13)
The questionnaire for the procurement card program has been moved to a new system. The new questionnaire has been moved to a new server and has been redesigned. Click here for more information.
UT employees and vendor requests (5/21/12)
Vendor requests should not be submitted for an active UT employee. Click here to learn what to do.
Be on alert for fraudulent Bank of America emails! (5/11/12)
Please be aware of a fraudulent email being sent out that appears to be from
Bank of America. Click here to see an example of the email.
Attention! International Transaction Fee for Procurement Cards (4/9/12)
As part of the new procurement card contract with Bank of America, there will
be a 1% International Transaction Fee assessed for any transaction with a
vendor based outside the United States. This fee will be assessed whether or
not there is currency conversion. There will be no receipt for these fees;
however, please document on the paper statement which transaction the fee
is associated with. This fee should be charged to GL account 446500.
If you have any questions, please contact Susan Wilson at 865-974-3287 or
email at firstname.lastname@example.org.
Securing Procurement Card Information (2/23/10)
There have been several cards canceled within the last month due to card numbers being compromised. Below are some tips to help keep your card number secure.
- Do not give out your account number over the phone unless you initiated the call.
- Do not carry your procurement card unless you need it on
a regular basis.
Keep the card and card number secure. Remember the card number is also located on your copy of the cardholder agreement and the insert your card came in.
- Do not lend your card to anyone and don’t leave your card lying around.
- Sign the back of your card.
- If you receive an email asking for your credit card details, delete it.
- If buying online, do not use an unsecured website. The site should use “https” rather than “http”, displays a secure lock and a certification from a trusted source like VeriSign or Thawte.
- Make sure you are reviewing your monthly statement for any unauthorized purchases.
For additional questions, please contact Cindy Stockdale at 865-974-2580.
IMPORTANT ANNOUNCEMENT: Fraudulent Messages (1/9/10)
If you have received email or automated phone messages from VISA asking you to reactivate your procurement card, please do not respond. These are fraudulent messages and should be discarded. For questions or additional information, please contact Cindy Stockdale at email@example.com.
THE PROCUREMENT CARD PROGRAM
The University’s Procurement Card Program is established to provide a more efficient, cost-effective alternative for departments to make purchases costing less than $5,000 and to reduce or eliminate departmental petty cash accounts. The procurement card is a special VISA credit card that works similarly to a personal credit card, except the accumulative charges for all cards are billed directly to the University and payment is initiated by the Treasurer's Office.
Using the procurement card to make appropriate purchases will benefit the University, its vendors, cardholders, and University departments. The University will save time and money by consolidating paperwork; vendors will receive payment more quickly; and departments will obtain the materials and services they need without unnecessary processing delays.
With this efficiency and flexibility, department heads, cardholders, and verifiers must be familiar and comply with the policies and guidelines found in Fiscal Policy 530 - Departmental Procurement Card. Failure to follow guidelines and procedures provided in this fiscal policy will lead to termination of purchasing privileges and possible disciplinary actions.
The continued success of the procurement card program depends upon the appropriate use of the card and strict compliance with fiscal policies.
Payment of TN sales and use tax is prohibited.
Keep the card in a secure location.
Obtain and keep receipts.
Procurement Card Program
301 Andy Holt Tower
Knoxville, TN 37996