Procurement Card Program

Improvements in the Process for Procuring Sensitive Minor Equipment and Assets (Posted 3/12/15)
The Treasurer’s Office is announcing two improvements in the process for procuring sensitive minor equipment and assets with the following procedural changes, effective Monday, March 23, 2015. Click here to learn about these changes.

 

New "Record an Asset on a Procurement Card Document" Training Video Posted to the Accounts Payable Training Materials Page (Posted 3/10/15)
Click here to view it (A HD version is available) or watch it below.

 

New procurement card questionnaire launched (Posted 1/10/13)
The questionnaire for the procurement card program has been moved to a new system. The new questionnaire has been moved to a new server and has been redesigned. Click here for more information.

 

THE PROCUREMENT CARD PROGRAM

The University’s Procurement Card Program is established to provide a more efficient, cost-effective alternative for departments to make purchases costing less than $10,000 and to reduce or eliminate departmental petty cash accounts. The procurement card is a special VISA credit card that works similarly to a personal credit card, except the accumulative charges for all cards are billed directly to the University and payment is initiated by the Treasurer's Office.

Using the procurement card to make appropriate purchases will benefit the University, its vendors, cardholders, and University departments. The University will save time and money by consolidating paperwork; vendors will receive payment more quickly; and departments will obtain the materials and services they need without unnecessary processing delays.

With this efficiency and flexibility, department heads, cardholders, and verifiers must be familiar and comply with the policies and guidelines found in Fiscal Policy 530  - Departmental Procurement Card.  Failure to follow guidelines and procedures provided in this fiscal policy will lead to termination of purchasing privileges and possible disciplinary actions.

The continued success of the procurement card program depends upon the appropriate use of the card and strict compliance with fiscal policies.

 

Important Reminders

Payment of TN sales and use tax is prohibited.

Keep the card in a secure location.

Obtain and keep receipts.

 

Contact

Procurement Card Program
301 Andy Holt Tower
Knoxville, TN 37996
865.974.3086
865.974-2701 Fax

Knoxville Class Calendar

To sign up for one of these classes or find out more information, please visit theEmployee and Organizational Development site