News & Announcements

Year-End Closing Procedures and Schedule Released (5/11/12)

The Controller’s Office has published the Treasurer’s Office’s June 30, 2012 Year-end Closing Procedures and Schedule on the Controller’s Office website at http://controller.tennessee.edu/. For your convenience, the last page (page 8) is a one-page schedule of deadlines for payroll, purchasing, cash deposits, accounts payable, accounts receivable and other activities.  

New to the schedule is the May 15th deadline for requisitions and supporting documentation to be submitted to Purchasing. This deadline must be met for purchase orders to encumber funds by June 30.

  

Also available on the website are links to the recently released 2011 UT Audit Report and 2011 State Single Audit (of federal expenditures). Sponsors can be referred to these links as needed.

 

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New Contract Template Posted (5/14/12)

A new standard template has been posted for the Nashville Sheraton Hotel. Click here to see it and other available standard templates.

 

Be on alert for fraudulent Bank of America emails! (5/11/12)

Please be aware of a fraudulent email being sent out that appears to be from
Bank of America.  Click here to see an example of the email.

 

New Master Agreements Posted (4/30/12)

Master Agreements have been made with Executive Affiliates (Crowne Plaza Knoxville), Holiday Inn World’s Fair Park. Click here to see all Master Agreements available.

 

Changes made to Travel Policy (Posted 4/18/12)

Mr. Charles M. Peccolo, interim chief financial officer, announces several changes to university travel policy. These updates are intended to address compliance issues, clarify current practices and increase efficiencies in processing travel. Click here to learn about these changes.

 

Attention! International Transaction Fee for Procurement Cards (Posted 4/9/12)

As part of the new procurement card contract with Bank of America, there will
be a 1% International Transaction Fee assessed for any transaction with a
vendor based outside the United States. Click to learn more about this fee.

 

2011 Report of the Treasurer Posted (Posted 2/20/12)

The 2011 Report of the Treasurer is now available. Click here to read it.

 

Staples Discount Savings (Posted 02/09/12)
In accordance with the terms and conditions of our current contract with Staples, the university receives an additional discount based on the average order size (AOS). Click to find how to help the university get the additional discount.

 

Update to Entertainment, Food Purchases, and Group Arranged Events Fiscal Policy (Posted 02/08/12)

Treasurer Charles (Butch) Peccolo has announced that the following fiscal policy has been revised. The policy is effective February 1, 2012. Click here to see what has been updated.

 

New Standard Contract Form Finalized with Club LeConte (Posted 2/14/12)

The Contracts Administration office has finalized a standard contract form with Club LeConte. Click here to learn more about this and other contract templates.

 

Vendor Showcase Presented on the UTC Campus

A Vendor Showcase was held on the University of Tennessee at Chattanooga campus on December 2.  The UT Office of the Treasurer, System Human Resources Office, and the UTC Finance & Operations Office organized the showcase which featured many of the vendors who provide goods and services to the university. The vendors provided great doorprizes - click here to see the lucky winners.

 

Update on Free Airline Tickets (2/13/12)

Earlier, the Office of the Treasurer announced that through our agreements with United and American Airlines, the university had earned several certificates that could be redeemed for free airline tickets. Many of these certificates have already been claimed. Click here to find out how much UT has saved on airline tickets.

 

New Master Agreements Finalized

Contract Administration has recently finalized three new master agreements with GE Healthcare, the Knoxville Hilton, and Park Vista in Gatlinburg, TN.  Click here to learn more about these new master agreements.

 

UT and Fisher Scientific sign contract
Recently, the University of Tennessee and Fisher Scientific signed a contract making them the primary approved supplier for research laboratory supplies, chemicals and equipment. Click here to learn more.

 

Recent Court Ruling Serves as a Reminder about Contracts

A University of Memphis professor made a mistake that will cost the university more than $1.7 million dollars – all because the professor signed a contract that he was not authorized to sign. Click here to learn more about the court ruling and how it effects university.

 

New Procedure for Processing Conference/Registration Payments

The Treasurer’s Office now requires all T-30 forms/conference invoices to be scanned and attached to the travel expense report in IRIS. Click here to find out more.

 

Fiscal Review Committee Expands to Include Goods

The Fiscal Review Committee has expanded the scope of non-competitive contracts. Click here to learn more.

 

New Requirement for Vendor Requests

A new requirement recently went into effect that requires all new vendor requests have the vendor’s W-9 form scanned and attached in IRIS. This new policy is in accordance with IRS guidelines. Additionally, any requests sent to the Treasurer’s Office for  payment (T-27 forms, contract invoices, etc.) requires a scanned W-9 form. Click here to learn more about this new requirement.

 

Reminder: Items That Go to the Treasurer's Office for Processing

Please remember that certain items should go to the Treasurer’s Office (or campus or unit business office) for processing.  Click here for to see what these items include.

 

Announcing Personnel Changes (1/10/12)

The University of Tennessee’s Office of Trademark and Licensing, Purchasing Office, and Office of the Treasurer are welcoming new employees and employees in new roles. Click here to meet them.